HUMS Hospital

Issues Description : Option to reject and option to modify ( with remarks)

Both the Central Sterile Supply Department (CSSD) and receiving units shall be provided with the ability to reject or modify issued items during the dispatch or receipt process. Any changes must be accompanied by mandatory remarks capturing the reason for rejection or modification. This feature enables clear documentation, traceability, and accountability throughout the sterile supply chain. Reasons for Rejection or Modification should be provided through a drop-down selection.

Examples of Reasons for Rejection are:
a) Physical Damage (Torn wrappers, Wet packs, Rusted instruments)
b) Incorrect items issued (Wrong type or set)
c) Quantity mismatch (too few or too many)
d) Sterility comprised (Broken seal, Expired sterilization date)
e) Packaging error (missing label, misidentified contents)
f) Delay in delivery (rendering the item unusable for scheduled procedure)

Examples of Reasons for Modification are:
a) Correcting labelling on items
b) Adjusting quantities (due to changes in procedural needs)
c) Substituting items (based on availability)
Audit trail is required for both rejection and modification: such as by whom, date & timestamp, original vs. modified values.

Expectation:
System need to have a reject and option to modify with a remarks