HUMS Hospital

Description : When a sterile set is handed over from CSSD to OT, the OT staff should have the option to reject the set if it does not meet required standards. The system should allow recording the reason for rejection along with relevant details for traceability and quality monitoring.
Functional Requirements:
• 1 Rejection Option:
o On the “Receiving in OT” screen, provide an option for OT staff to reject the set during handover.
o The rejection process should require the user to enter a remark or select a reason from a predefined list.
• 2 Data Capture Fields (Mandatory on Rejection):
o Set ID / Set Name
o Date & Time Received
o Received By (OT Staff – system should capture user ID)
o Rejected By (OT Staff – system should capture user ID)
o Reason for Rejection (Predefined list with option to enter free text remark):
 Damaged packaging
 Broken instrument
 Wet sterilization wrap
 Other (requires remark)
• 3 Data Logging & Traceability:
o All rejected sets must be logged in a rejection register/report.
o Data should be accessible to both CSSD and OT supervisors for audit and quality assurance purposes.
• 4 Notification & Follow-up:
o Upon rejection, the system should notify CSSD staff immediately for corrective action.
Reports:
• Rejection summary report with filters by date, set type, reason, and staff involved.