HUMS Hospital

1. Description:
The system must provide an option to record damaged instruments or sets at any point in the workflow, with the feature accessible from both OT and CSSD modules. This ensures issues are documented whether discovered during surgery, post-procedure handling, decontamination, inspection, or set preparation.

2. Functional Requirements:
o Accessibility:
 OT Module: Option available during and after surgical cases.
 CSSD Module: Option available during receiving, decontamination, inspection, or set assembly.

3. Mandatory Data Capture:
o Instrument/Set ID (via barcode scan or manual selection from master list; also display name & category)
o Description of Damage/Defect (free text)
o Location Detected (predefined list: OT, CSSD)
o Reporter Identification (auto-captured User ID/Name)

4. Optional Data Capture:
o Photo Attachment (to upload an image of the damage, if supported by device)

5. Workflow Behaviour:
o Once damage is recorded, the system should flag the instrument/set as “Damaged” in inventory.
o Prevent damaged items from being issued until repaired/replaced and status updated.
o Notify responsible supervisor (OT or CSSD) for follow-up action.

6. Search & Reporting:
o Ability to filter damaged items by:
 Date
 Location detected
 Instrument/Set category
 Reporter
o Maintain historical log for audit and trend analysis.

7. Reports:
o Damaged Instruments/Sets Report with filters for date range, detection location, instrument type, and status.
o Damage Trends Analysis (e.g., recurring issues with certain instruments).