HUMS Hospital

Description: In the current Laboratory Information System (LIS) workflow, Medical Laboratory Technologists (MLTs) are required to manually assign culture media to specimens during microbiology result entry. After assigning media, users must manually update the processing status of each media as “In Progress” or “Completed.”

This manual process increases the workload for laboratory staff and may result in delays, inconsistencies, or errors when assigning media to specimens.

To improve workflow efficiency and reduce manual intervention, users have requested an enhancement where the system automatically assigns the appropriate culture media to the specimen based on predefined mappings.

Objective

The objective of this enhancement is to:

1. Automate the assignment of culture media to specimens.

Scope

Automatic mapping of media based on:

1.Test type

2.Specimen type

• Display mapped media automatically in the Microbiology Result Entry screen.
• Default status of media set to “In Progress.”
• Ability for users to manually modify media assignments.
• Administrative configuration of Test-to-Media mapping.

Expected Workflow

1. Specimen is registered in LIS.
2. User opens the Microbiology Result Entry screen.
3. System automatically loads preconfigured media mapped to the test/specimen.
4. Media rows appear automatically in the Media Observations section.
5. Status is automatically set to “In Progress.”
6. User may:
• Add additional media
• Remove unnecessary media
• Update status to Completed

7. User records culture results.

8. System administrators must be able to configure mappings between:

• Test
• Specimen Type
• Default Culture Media
• Example:

  Test	Specimen	Default Media
  --------------	--------	--------------------------
  Blood Culture	Blood	Blood Agar, MacConkey Agar
  Urine Culture	Urine	CLED Agar
  Sputum Culture	Sputum	Blood Agar, Chocolate Agar

Conditions: Media mapping must be configurable by administrators.

: Automatic mapping should occur only for configured tests.

: Users must be able to override the mapping if required.

: The system must maintain an audit trail of user modifications.